Current System Behavior
When viewing the Bedboards Graph View, beds display different statuses and available actions:
Available beds (green): Show a "Book" button for immediate reservation
Occupied beds (pink): Only show an "Unassign" button
There is no "reserve for future" or "hold for future" functionality while a bed remains assigned to a current patient.
Available Workflow Options
Standard Reservation Process
To reserve any bed for a future patient, you must:
Go to Admissions → Bedboards → Graph View
If the bed is currently occupied, click Unassign and confirm
Once available, click Book on that bed
Select the future patient's Intake Opportunity and click Book to save
Overlap Booking Exception
The system does support overlap booking in one specific scenario:
When the current occupant has a confirmed discharge date
You can reserve the incoming patient for the same discharge date
This allows same-day turnover without manual unassignment
Why This Limitation Exists
The current system design prevents double-booking scenarios and maintains clear bed assignment records. Each bed can only have one active assignment at a time, except for the overlap booking exception mentioned above.
Tips & Notes
💡 Planning Tip: For facilities that need to plan future bed assignments, consider tracking future patient placements outside the Bedboards system until discharge dates are confirmed.
⚠️ Important: Unassigning an occupied bed should only be done when the patient has actually been discharged or moved to ensure accurate bed tracking.
Related Resources
How to use Bedboards Graph View for bed management
Understanding bed status indicators in Bedboards
Managing patient discharge and bed turnover workflows